Using the  LIST  option

• The main LIST window
• Viewing, Ranking, and Printing an application

The main LIST page

The "List" option will bring up a window similar to the one below as its first, main window. Let's take a look at the features offered on this page, starting from the top, going down: The *Links* listed in the Mathjobs.Org header are all the actions/options available to you as the departmental MathJobs administrator. The first link is "List", which would just reload the List page you are on right now. The other links would take you out of List and into the option associated with the link selected. If you do not have any applications for your job(s) yet, or if you haven't listed any jobs yet, the Application List area will be blank. Once you have applicants for your job(s), they will appear in this list and the following documentation may assist you. Clicking on the Application List header will set the applicant list to its default state. You may want to use this feature after you've changed the ordering of the data or number of columns (see details on this below) of the applicant list. Clicking on a letter in the alphabet listing under the Application List header will create a list of only those applicants whose last name begins with that letter. To the right of the alphabetic selection, you will see the acronyms you've assigned to your job listings. (e.g., Research Asst. Professor might be "RAP"). Clicking on one of these acronym "nicknames" will bring up all applicants for that position. Clicking on one of the column headings: Name, Received, LastUpdated, Degree, Year, Source, Research will re-order your applicant list based the alpha or numeric ordering of the column. By clicking on the <<<< by the Name column heading, you can increase or decrease the number of columns in your applicant list. To view, rank, or print an application, click on the name of the applicant, in the Name column. This will bring up a window, which is documented below. In the last column, AppliedFor, will be the position(s) the applicant has applied for. These will be the acronyms you've assigned to your job listings. (e.g., Research Asst. Professor might be "RAP"). Clicking on one of these acronym "nicknames" will bring up all applicants for that position.

Viewing, Ranking, and Printing your applications

If you click on the name of the applicant in the Name column, a window with the applicant's cover sheet data will come up, appended by a section that allows you to rank the applicant by position, similar to the window below. Let's take a closer look at this page to clarify what actions are available to you: In the first row of data, directly below the applicant's name, you'll see links for Reload, PDF, and All. Reload will reload the page anew, undoing any selections you've made. PDF will bring up the applicant's AMS cover letter in PDF format. Here you will be able to print it out by selecting File | Print... All will bring up all the applicant's materials - AMS cover letter, portfolio items, and reference letters in PDF format. Here you will be able to print it out by selecting File | Print... Approximately the top half of the page supplies the basic information about this application. The References section is about halfway down the page, following the basic information. Once a letter has been received online from the reference letter writers, you can view and print the item received. To the right of a listed reference, the first link will refer to the actual submitted reference letter and the format it was submitted in. This reference letter format link could be Word, PDF, PostScript, DVI, GIF, JPEG, LaTeX, TeX, RTF, HTML, or TEXT. In the example window above, the reference letter was submitted as a Word document. Clicking on this link will bring up the reference letter in the format it was submitted. E.g, the reference letter document above, reference.doc will be brought up using Word if the Word link is clicked. PDF will bring up the data in PDF format, where you can easily print it. The Received Material section is towards the bottom of the page. Once an item has been received online, you can view and print all the material that has been received for this applicant. For each position applied for, the materials will be listed to the right of the position's acronym designation. To the right of a listed item, the first link will refer to the actual submitted material and the format it was submitted in. This item format link could be Word, PDF, PostScript, DVI, GIF, JPEG, LaTeX, TeX, RTF, HTML, or TEXT. In the example window above, the items were submitted as a LaTeX documents. Clicking on this link will bring up the item in the format it was submitted. E.g, the publication list above, publ.tex will be brought up using LaTeX if the LaTeX link is clicked. PDF will bring up the data in PDF format, where you can easily print it. You will be able to rank the applicant in the section at the bottom of the page. Registered MathJobs faculty and staff in your department will have access to your ratings, recommendations, and comments. Each job that the applicant has applied for is listed at the left. To the right of each position are the actions available to you: The first item is a drop-down box, Rating, which allows you to rank the applicant for this position with a numeric rating. Next is a checkbox Short list. Click to check this box if you wish to place this applicant on the short list for this position. There is a checkbox Interview that you can check if you want to recommend that the applicant be interviewed. Click the checkbox Offer if you want to recommend that an offer be made to the applicant. Lastly, there is a text box for Your comments. Please type in any comments you would like to make about the applicant.